Closing Date: 31 May, 2025
Salary: 25,396.80
Location: Bracknell
8:30-5pm, Monday-Friday, on site
Job Purpose
To oversee the marketing and promotional efforts for the schools.
To develop programs to target markets in marketing, media and related fields.
To be responsible for promoting the schools across all social media platforms.
To support the leadership teams with the smooth running of the operations for the schools.
To act as an ambassador for the school in promoting the school to the wider community.
To work closely and support the Group Admissions Manager with all required administration.
Be the first point of contact for telephone calls and to deal with enquiries from external agencies.
To assist with school finances.
Admissions & Marketing
- Developing a marketing and media strategy to promote the schools’ programs and attract prospective pupils.
- To manage online advertising, social media and email campaigns to increase visibility and engagement.
- To create marketing materials, including brochures, websites, videos and other promotional content.
- To organise events such as open evenings to showcase the schools’ offerings.
- To collaborate with the Admissions Manager and admissions team to drive pupil recruitment efforts and achieve enrolment targets.
- To ensure consistent branding and messaging across all marketing materials and platforms.
- To monitor and analyse the effectiveness of marketing campaigns, making data-driven decisions for improvements.
- To ensure that campaigns are budgeted for ensuring the most efficient use of finances.
- Cultivate relationships with industry professionals, alumni and potential partners to enhance the schools’ reputation and networking opportunities.
- Keep staff informed about marketing initiatives and progress.
- Stay up to date with industry trends and competitor offerings to identify opportunities for growth.
- To prepare reports on marketing performance and present findings to Executive team.
- To manage the company website and ensure it remains up to date.
Communication & Admin
- Take calls directed to the office and direct enquiries appropriately.
- Work with the Admissions Manager in delivering accurate administrative support.
- Establish good relationships with staff, students and the wider Odyssey group.
- Ensure all databases are up to date and work with the school administrators to support this.
- Support group in organising events and coordinating with external agencies.
- Support the SLT in confidential administrative functions.
- Arrange repairs and servicing of office equipment.
- Ensure good stocks of office and educational stationery, building supplies and cleaning products, reordering when necessary and ensure safe storage of goods.
- Order and provide hospitality services as required.
- Process admission enquiries and paperwork as required for SLT.
- To assist in welcoming new students to the school, including providing them with all the information (handbooks and any other relevant documentation).
- To use all school software packages including SharePoint and ISAMS.
- Demonstrate sensitivity, confidentiality and discretion at all times.
- Liaise with the School Administrators to share best practice.
- Ensure all relevant information for the website is sent through.
Finance
- Answer financial services related queries diverted through the office
- Advise senior staff on the process for ordering goods and services
- Bank all cash/cheques paid to the school promptly
- Assist the Business Director with producing financial information reports
- Maintain finance records for all monies collected relating to fundraising days etc. and record all such transactions on the school accounts
- Support the Business Director with the provision of information to external agencies e.g. HMRC, auditors and insurers
- Support the Business Director and schools with the administration of company Revolut cards, insurance claims and collecting insurance renewal data.
Requirements
| Qualifications and Training | ||
| GCSE Grade 4 English and Maths | ||
| A Level or Equivalent experience (desirable) | ||
| Further evidence of study (desirable) | ||
| Experience | ||
| Experience in an administrative environment | ||
| Proficient in the use of MS office, especially Word and Excel | ||
| Able to interpret statistical data | ||
| Experience of working on a tight deadline | ||
| Experience of working in Marketing | ||
| Experience working in financial admin | ||
| Experience working in a school environment or other educational setting (desirable) | ||
| Experience working with children/young people with SEND and/or short-term difficulties (e.g. behavioural difficulties, mental health, physical disabilities) (desirable) | ||
| Experience supporting and working with parents of young people with SEND / additional needs (desirable) | ||
| Skills and Knowledge | ||
| Excellent interpersonal and communication skills | ||
| Ability to relate to people at all levels | ||
| High level of confidentiality | ||
| Strong organisational and time management skills | ||
| Excellent attention to detail | ||
| Working knowledge of iSAMS (desirable) | ||
| Ability to deal with conflicting workloads | ||
| Ability to work as part of a team but also independently | ||
| Safeguarding of children and young people | ||
| An understanding of the UK educational system (desirable) | ||
| Experience of working in an independent school (desirable) | ||
| Knowledge of marketing tools and a good working knowledge of social media | ||
| Personal Qualities | ||
| Patient and calm | ||
| Desire to provide the best possible opportunities for all pupils | ||
| Able to create good relationships with children, staff, parents and external agencies | ||
| Self-motivated | ||
| Have a professional, helpful and friendly approach in order to ensure a positive image is conveyed | ||
| Be committed to OES values and ethos | ||
| Be professional and ensure a positive image is conveyed | ||
| Be reliable and flexible | ||
| Diplomatic, discreet, confidential and professional at all times |